1. Executive Support:
Provide executive support to the Dean and operational Director for:
- Coordinating meetings and appointments.
- Handling email and communication.
- Assist with Expat Requirements.
- Coordinate operations such as transportation.
- Ensure smooth office operations.
- Ensure all events are booked and catering is informed.
2. Manage Internal and External Correspondence
- Manage correspondence and communication.
- Prepare appropriate verbal and written responses.
- Direct queries to the appropriate staff member or department.
- Ensure all documents are prepared and presented in accordance with TBC regulations.
- Draft letters on behalf of the Dean for the approval.
- Proofread all letters and documents prior to final production and circulation.
- Follow up on any matters requiring a response from the Dean.
- Coordinate meetings as required by the Dean, PLs and HODs.
- Research and gather relevant data on specific topics to enable informed responses and report writing.
- Coordinate and liaise with external groups as required.
3. Manage Calendar and Appointments
- Organise and manage the Calendars of the Dean, including forward planning on a yearly, term-by-term, weekly, and daily basis.
- Communicate with internal and external stakeholders with Calendar events and meetings.
- Ensure correct notations and record of all meetings.
- Transcribe all the recorded meeting minutes.
4. Prepare all Documents for Executives
Source : merojob
- Prepare letters, invitations, and collect RSVPs.
- Attend all Executive meetings.
- Coordinate with all meeting invitees advance agenda requirements.
- Prepare, collect and distribute the agenda prior to all meetings.
- Maintain all softcopy/hardcopy documents for each meeting.
5. Others
- Assist in the Annual Report and distribute it to relevant stakeholders.
- Update all School honor boards annually.
- Manage external guest accommodation and travel and assist in their stay while in Nepal and before travelling.
- Assist in managing specific projects when required.
- Attend School events as necessary, including Speech Night and Open Days.
- Keep up-to-date with developments and changes in legislation and guidance and communicate relevant information to the Dean.
- Assist in providing information for the reports for the Board.
- Perform any other duties as requested by the Dean.
Job Detail Expired
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Job Type :
Full Time
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Salary :
Not Disclosed
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Experience :
5 - 6 (Years)
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No. of Vacancy :
1
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Min. Education :
Bachelor Degree
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Last Date to Apply :
May 13, 2025